Set up the SpeakSoon HubSpot integration

What SpeakSoon does

SpeakSoon is a networking companion for B2B sales teams. Your team captures the people they meet at events through WhatsApp or a badge scan, adds context in their own words, and SpeakSoon turns that into structured contact records.

The HubSpot app connects your SpeakSoon workspace to a HubSpot account so those event contacts become HubSpot contacts, companies, tasks, and notes, without anyone retyping data. Existing records are matched instead of duplicated.

1. 1Sync event contacts to HubSpot contacts and companies.
2. 2Write the conversation context to a note on the contact record.
3. 3Create a follow-up task for the owner of the contact.
4. 4Optionally create a deal in your default pipeline when Pipeline mode is on.

Before you start

1. 1A SpeakSoon account with the Admin role in your workspace.
2. 2A HubSpot account where you are a Super Admin, or a user with App Marketplace install permissions.
3. 3A HubSpot subscription that includes contacts, companies, tasks, and notes. All Hub tiers, including Free, are supported.

Install the app and connect HubSpot

Installation happens from inside SpeakSoon. It takes about two minutes and no API keys are involved.

1. 1Log in to SpeakSoon at app.speaksoon.app.
2. 2In the left sidebar, go to Settings, then Integrations.
3. 3Find the HubSpot card and click Connect. This opens the HubSpot integration details page, where you click Connect to HubSpot.
4. 4You are redirected to HubSpot. Choose the HubSpot account you want to connect and click Choose Account.
5. 5Review the requested scopes on the approval screen. SpeakSoon requests read and write access to contacts and companies, read and write access to contact and company properties, and read and write access to tasks and notes. Pipeline mode additionally requests deals.
6. 6Click Connect app.
7. 7You are redirected back to the SpeakSoon Integrations page. The HubSpot card now shows Connected, together with the name of the connected HubSpot account, and the configuration options appear.

Configure the app

The connection is already live after the redirect. All of the settings below are optional and live in SpeakSoon under Settings, then Integrations, then HubSpot.

1. 1Choose a sync mode. Contact mode creates or updates a contact and its company. Pipeline mode does the same and also creates a deal in your default pipeline, at the first stage.
2. 2Check the field mapping. SpeakSoon provides a default mapping for all main fields such as name, email, phone, company, job title, and event name. You can optionally edit it.
3. 3Toggle notes and tasks on or off to optionally push the conversation context and a follow-up task to the contact.
4. 4Click Save.

Use the app

Syncing is manual for now, so your team decides what goes to HubSpot and when.

1. 1Open Contacts in SpeakSoon, select one or more people, and click Sync to HubSpot.
2. 2SpeakSoon first looks for a matching contact by email, then by name plus company, and updates that record instead of creating a duplicate.
3. 3Check the result: each SpeakSoon contact shows its sync status and a direct link to the HubSpot record. Failed syncs show the reason and can be retried from the same screen.
4. 4Follow up inside HubSpot exactly as you would with any other contact, using the task and the note SpeakSoon created.

Disconnect a HubSpot account

Please note: Disconnecting stops all syncing between SpeakSoon and HubSpot. Contacts, companies, tasks, notes, and deals that were already created stay in your HubSpot account and are not deleted or modified. Contacts captured in SpeakSoon after disconnecting are not sent to HubSpot.

1. 1Log in to SpeakSoon.
2. 2Go to Settings, then Integrations.
3. 3Find the HubSpot card and click Manage connection to open the HubSpot integration details page.
4. 4Click Disconnect.
5. 5Confirm with Yes, disconnect.
6. 6The card returns to the Connect state and the configuration options are hidden.

Uninstall the app from HubSpot

Please note: Uninstalling revokes SpeakSoon's access token. Records SpeakSoon already created remain in HubSpot untouched. Your SpeakSoon data is unaffected and stays available in SpeakSoon.

1. 1In HubSpot, click the settings icon in the main navigation bar.
2. 2In the left sidebar, go to Integrations, then Connected Apps.
3. 3Find SpeakSoon in the list, click the Actions dropdown and choose Uninstall.
4. 4Type uninstall to confirm, then click Uninstall.

Data, privacy, and accessibility

SpeakSoon only reads and writes the contact, company, task, note, and deal records tied to the people you sync. It does not read your wider HubSpot database and it does not touch your other integrations.

Data is processed inside the EU, encrypted in transit and at rest, and handled under a GDPR data processing agreement. You can request deletion of your data at any time via info@speaksoon.app.

Potential consequences to your data from disconnecting and uninstalling the app: none. Both your data in SpeakSoon and in HubSpot stay exactly the same. Only the link between them is removed and no data is lost.

Support

Something not syncing as expected? Mail hello@speaksoon.app and our team will help you, usually the same working day.